Free template
Interior design spec sheet template
A spec sheet (short for specification sheet) is the one page that tells your client, contractor or vendor exactly which product you chose and how to order it. Below are the fields a good interior design spec sheet includes, a filled-in example, and a blank version you can print.
What is a spec sheet in interior design?
Designers make a spec sheet for each piece of furniture, lighting, plumbing fixture, finish or fabric in a project. It records the exact item, size, finish, quantity and supplier, so there is no confusion when it is approved, ordered, delivered and installed. Spec sheets are usually grouped by room and shared with the client for sign-off, then with trades and vendors for ordering.
The 15 fields every spec sheet should include
- Project and client name, so loose pages never get mixed up.
- Room or area, such as Living room or Primary bath.
- Item code, a short tag like LR-01 that matches your floor plan and FF&E schedule.
- Item type, for example sofa, pendant light or faucet.
- Product photo, ideally on a clean white background.
- Manufacturer or brand.
- Product name and model or SKU number.
- Dimensions: width, depth and height, plus seat height or drop length where it matters.
- Finish, color or material, with fabric or COM yardage if it is upholstered.
- Quantity.
- Unit price and total, and whether that is trade or retail price.
- Vendor and product link, so anyone can reorder it.
- Lead time, since it decides your install date.
- Notes for installers, such as mounting height, bulb type or clearances.
- Approval line with the client's initials and date.
Example: a filled-in spec sheet
| Project | Rodriguez residence |
|---|---|
| Room | Living room |
| Item code | LR-01 |
| Item | Three-seat sofa |
| Manufacturer / model | Example Furniture Co. · Haven sofa, model HV-84 |
| Dimensions | W 84" × D 38" × H 33" · seat height 18" |
| Finish / material | Performance linen, Oat · walnut legs |
| Quantity | 1 |
| Price | $3,200 trade · $3,200 total |
| Vendor | Example Furniture Co. (link to product page) |
| Lead time | 10 to 12 weeks |
| Notes | Deliver to ground floor; remove legs to fit through the hall. |
| Client approval | Initials ______ Date ______ |
The brand and prices above are made up for illustration.
Blank spec sheet template
Print this page and the blank template below prints with it, or copy the fields into your own document.
| Project / client | Room | ||
|---|---|---|---|
| Item code | Item type | ||
| Product photo | |||
| Manufacturer | Model / SKU | ||
| Dimensions | W ______ × D ______ × H ______ | ||
| Finish / material | |||
| Quantity | Unit price / total | ||
| Vendor / link | |||
| Lead time | |||
| Notes | |||
| Client approval | Initials ______ Date ______ | ||
Tips for spec sheets clients actually read
- One product per page. It is easier to approve, reject or swap a single item.
- Group by room and number items the same way on your floor plan, spec sheets and FF&E schedule.
- Put your logo and colors on every page. A consistent, branded spec book looks professional and keeps your name in front of the client.
- Decide whether the client sees trade prices. Many designers show a client price on the sheet and keep trade pricing on the internal schedule.
- Get sign-off in writing before you order anything, especially custom or non-returnable pieces.
Make spec sheets in seconds with FolioDesk
Filling in all fifteen fields by hand for every product adds up fast. In FolioDesk you paste a product link and the photo, size, price and options fill in for you. Add your notes, and print a branded sheet, a whole room or the whole project.
Stop retyping product details
FolioDesk turns a product link into a finished spec sheet, one folder per client.