Free template
FF&E schedule template for interior designers
An FF&E schedule (furniture, fixtures and equipment) is the master list of every item in a project: what it is, where it goes, what it costs and where it is in the ordering process. Download our free template for Excel or Google Sheets, then read on for how to use it.
The file opens in Excel, Google Sheets (File, then Import), Numbers or any spreadsheet app. No sign-up needed.
What goes on an FF&E schedule?
Every loose and fixed item you specify: furniture, lighting, plumbing fixtures, appliances, window treatments, rugs, art and accessories. Finishes like paint and tile often live on a separate finish schedule, but small studios frequently keep them on the same sheet. One row is one item, and items are grouped by room.
The columns to track
| Column | What to put in it |
|---|---|
| Room | Where the item goes. Sort and subtotal by this. |
| Item code | A short tag like LR-01 that matches your floor plan and spec sheets. |
| Item | Sofa, pendant, vanity faucet and so on. |
| Manufacturer, Model / SKU | Exactly what to order, so nobody guesses. |
| Finish / material | Color, fabric, wood species, metal finish. |
| Dimensions | W × D × H, to check fit before ordering. |
| Qty, Unit price, Total | The basis of your budget and client invoice. |
| Vendor, Product link | Who you buy from and where to find it again. |
| Lead time | Weeks until it ships. Long lead items should be ordered first. |
| Status | Specified, Approved, Ordered, Shipped, Delivered, Installed. |
| PO number, Order date | Your purchase order and when it was placed. |
| Expected delivery | To plan receiving and installation. |
| Invoice paid | Whether the vendor is paid and the client has been billed. |
| Notes | Backorders, damage claims, install instructions. |
How to use an FF&E schedule through a project
- Design phase: add items as you select them, with status Specified. Share a client version (without trade prices) for approval.
- Approval: mark approved items, then sort by lead time and order the longest ones first.
- Procurement: fill in PO number, order date and expected delivery as orders go out. Check every vendor acknowledgment against the schedule; this is where wrong finishes and quantities get caught.
- Delivery and install: update status as items arrive and note any damage or backorders.
- Close-out: confirm every invoice is paid and keep the schedule as the project record.
When a spreadsheet stops being enough
A spreadsheet works well for one or two projects. As projects multiply, the copy-pasting of photos, prices and links becomes the job. FolioDesk's procurement lists keep orders and invoices by room for every client, next to the spec sheets and mood boards for the same items. You can import this exact template, or the sheet you already use: a Room column becomes rooms automatically.
Your FF&E list, spec sheets and mood boards in one place
One folder per client, with every order tracked by room.